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How to ensure GDPR compliance in e-learning systems

How to ensure GDPR compliance in e-learning systems

These days data privacy has become very important for most online platforms. Many Americans and Europeans believe that the government and private companies monitor and track their offline and online activities.

According to Pew Research Center, 62% of US citizens believe that companies collect their data, and 63% believe the government collects them. Due to these concerns, the European Union enforced General Data Protection Regulation (GDPR) on 25th May 2018. This post will help you understand GDPR and how to master compliance for your eLearning systems. Keep reading to gain more insight.

The main task of the designed regulation is to improve the accountability and transparency of platforms that process personal data — certainly, this help in promoting a private culture, clarifying and protecting the privacy of regular users.

What is GDPR meant for in e-learning?

The GDPR applies to any company or platform that provides services to EU residents or tracks their online behavior (like with cookies). It doesn’t matter if the company is located in the EU — if they do business with EU residents, they need to follow GDPR rules.

The main goal of implementing the GDPR was to protect EU citizens from data breaches. It was also meant to protect private data. Unfortunately, laws set in the ’90s are outdated and cannot offer the proper data protection or privacy that EU citizens need.
You should also know that there are repercussions for not complying with this legislation. Companies that do not comply with GDRP regulations face a fine of 4% of the annual turnover or €20 million.

Read also: MyOwnConference updates about the GDPR

Mastering the GDPR compliance

It is crucial to understand the basic things about GDPR before looking at how it can be compatible with e-learning systems. There are common terminologies usually used in GDPR, and will help you understand a few things about this regulation. Here they are:

Processing

Data Controller

Data Processor

Data Subject

What GDPR compliance means for LMS and e-learning platforms

E-learning and LMS platforms function predominantly to process, manage, report and analyze users’ data. On the other hand, GDPR compliance improves security, accountability, and privacy. This means that all EU businesses using LMS platforms must comply with GDPR compliance regulations.

The updated GDPR compliance regulation does not only emphasize EU-hosted LMS. Companies can also use LMS platforms hosted in other countries so long as the platform recognizes the GDPR or EU level of protection.

Typically, you and your provider usually share the GDPR compliance. But as a controller, you control data, set processing goals and data subjects. The eLearning system should be your instructors, learners, and training administrators.

The GDPR compliance regulation affects the eLearning systems by implementing various factors. Obviously, the good thing is that it allows users to know who is holding their data and what it is for. Besides, this allows them to give consent to their personal data without worrying much.

GDPR and the e-learning system

There are a few things eLearning systems should cover to become GDPR-compliant. They include:

Approve

Data Collection

Data Breach Notifications

Rights of Individual

Privacy by Design

What is personals data

This is what GDRP focuses on, and all individuals must be aware of what personal data entails if they want to practice their freedom and rights. Basically, personal data is any information that relates to an individual directly or indirectly. Generally, it may include emails, names, addresses, numbers, etc.

In the GDPR compliance regulation, personal data may include:

Why comply with GDPR regulations?

GDPR ensures privacy by protecting citizens’ personal data. This gives people the confidence to share their information on online platforms as they know what it will be used for and with whom. However, it is also important to follow the regulations to avoid heavy fines that may bring your business down.

As shown above, we have mentioned only a few things about GDPR to help you understand the regulation. Unfortunately, in most cases, GDPR is usually overlooked for eLearning systems.

As a result, this guide should help you understand how GDPR is effective in eLearning. And if you want to understand the actual legislation, seek help from your legal services.

Start today, firstly, by signing up on MyOwnConference.

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