Inviting Attendees to a Webinar

Contents

 

In this manual, we will discuss how to invite attendees to your webinar.

Collecting Contacts

You have several ways to collect the contacts for a webinar:

1. Adding contacts manually.

2. Import address list.

3. Login page settings.

4. Send the webinar link in messengers and social networks.

5. Use a landing page.

How to add contacts manually? 

You can add webinar attendees in Attendees section. To do so:

1. Click the New attendee button.

add attendee

2. Add First Name, Last Name and Email.

first name

3. Specify attendee group or leave default No group value.

Attendees Import

You can download attendees list from the other email or CRM system. To do so, download CSV or XLSX file; or copy and paste the email addresses.

import

How to configure the login page?

While planning the webinar, you can configure the page that attendees see at login. The same page can be used as landing; meaning that it can be used for collecting contacts of the potential participants.

The login page is available for configuration in Advanced Settings, Login page tab.

Login page

By default, attendees can fill in 2 fields: First / Last Name and Email. You can also add additional fields, e.g., Phone number, Skype, City, Organization, Department, Date of birth.

You can change the appearance of the page. For example, display or hide the number of available seats, start date, title, presenter’s name and webinar description. You can allow or restrict login via social networks.

entry page

Sending Links in Messengers and Social Networks

After you have finished planning the webinar, you will get a link that can be shared in social networks, messengers, forums and sites.

Webinar link

Just click on the link to copy it. Clicking on the link, a user is redirected to the login page that was mentioned earlier.

Landing Page Mode

Landing is the page that contains the main information about a webinar. Its goal is to motivate a user to leave contact details and register for a webinar.

In your constant webinar, you can activate the landing page mode. This mode is aimed to collect emails and other contact information.

Landing page mode

A landing page is not attached to a specific webinar. You can use it as an addition to your marketing activities.

Sending invitations

You can set up invitations and reminders for your attendees. To perform this, at the planning stage select Additional Settings and proceed to the Emails tab.

email template

By default, all attendees will receive 3 emails before the webinar – in 3 days, in 1 day and 1 hour before the event. If an attendee signs up after all invitations have been sent, the MyOwnConference system will send one an email, yet does not guarantee timely delivery.

One additional email is going to be sent to the attendees that have not entered the room by the time the webinar starts.

The email text is standard, you can adjust the signature only.

Additionally, you can send invitations using another mailing system. To perform this, download the attendees list to your computer from the Attendees section by pressing the Export button.

export

In this window:

1. Select the attendees to be exported

2. Select the data to be exported (e.g., name, email, phone, Skype, country, activation date).

3. Set your preferred separator.

4. Select your preferred file type (CSV or Excel).

export

Additional info

If you have not found the answer to your question, feel free to check other educational materials and video lessons offered.

Here you will find answers to the most frequent questions.

To get in touch with technical support engineers, press the Online Support button in the bottom right corner on the website.

online support

You can also get technical assistance from your dashboard or webinar room.

Online support

online support

Wishing you successful webinars!