Contents
- Registration: where to hold a webinar
- First steps in your control panel
- How to enter a webinar room
- How to create and schedule a webinar
- How to add attendees to a webinar
- How to add a presenter or a moderator
- How to add documents for a webinar
- Additional information
Registration: Where to Hold a Webinar
To start working with MyOwnConference, you need to create a trial account. To create a trial account, click on Host a meeting. There are two registration options: 1) register with your name and email; 2) register with your Facebook or Google account.
First steps in your control panel
First of all, we advise you to change the password. For this, go to the Profile section and press the Change Your Password button. Put your new password 2 times and save it.
In the same section you can adjust the language of your control panel. At the moment, the available languages are English, Spanish, French, Ukrainian, Polish and Russian.
In the Profile section, be sure to set the correct time zone. Mailing campaigns and webinar start times depend on this setting.
Choose the preferred payment system.
Here, you can also put the details of the legal entity to further receive proper payment documents for your financial department.
After the registration, you will receive an email with a link to your webinar control panel. You may also sign in to the control panel via this link https://cp.mywebinar.com.
How to Enter a Webinar Room
Once you enter the webinar control panel, you may skip the planning phase and hold your event immediately. Just click on Enter to go to the existing webinar room.
Some settings can be adjusted in a webinar room: you may upload files, create polls, copy link to invite participants, change presenter settings, etc.
How to Create and Schedule a Webinar
Click on Schedule a webinar to plan your event in advance.
Here you may also review your schedule and plan the next webinars.
Pressing on Schedule a webinar will open a window for planning your future webinar. Here you can name your event, write a description, choose time, date, and duration, invite presenters and attendees.
Note, duration is the approximate duration of your webinar, and you use it only for scheduling purposes. The meeting will not end after this length of time.
You may also select Additional settings for a webinar. Open the Visual tab to change the style of the webinar room: the room and text colors, the webcam position, logo and banner. You may also choose to display or hide the attendee list, chat, and buttons to Ask a question or Ask to speak.
Go to the Recording tab to adjust how your webinar room shows in the recording. You may choose to record only webcam and microphone; webcam, microphone and materials area; everything in the room or its specific elements such as the attendees’ list, moderator name, chat.
The Login page tab is where you can alter the webinar entry window. For instance, you may allow login with a social media profile. You may also choose to display the webinar date, title, description, moderator names as well as the number of available seats.
In addition, you may choose to Use analytics such as Google Analytics to obtain more information about participants and assess the effectiveness of webinar promotion.
Finally, with the Emails tab, you can set up a reminder system for your webinar. By default, participants will receive 4 letters: 3 days, one day before the webinar, one hour before the webinar and one last email after the webinar has finished.
How to Add Attendees to a Webinar
You can add or invite attendees to the webinar in the Attendees section.
To add or invite attendees:
1. Click on a New attendee.
2. Add their First name, Last name, and Email.
3. Indicate the Attendees group or choose Without group by default.
If you do not want to add attendees manually, you may import an existing list of attendees. Click on Import and either add CSV or XLSX files or copy and paste the attendees’ email addresses.
You can add both new and previous attendees to your webinar. To add previous attendees, you may use the following nifty filters:
1. Attendee status (active, inactive, banned).
Active — these attendees will get webinar invitation and reminder emails from you.
Inactive — these attendees have unsubscribed and, thus, will not get any emails.
Banned — these attendees have been blocked during one of your webinars.
2. Attendees group.
3. Visited webinar/ didn’t visit.
You may also export, aka upload a list of attendees to your computer.
You may also export, aka upload a list of attendees to your computer.
1. Select attendees you want to export.
2. Choose data for export from the list (First name, Last name, Email, Phone, Skype, Country, Activation date).
3. Indicate the delimiter.
4. Choose the file type (CSV or Excel).
How to Add a Presenter or a Moderator
At MyOwnConference, we don’t distinguish between the roles of presenters and moderators. A moderator, just like a presenter, can go on air, record the broadcast, and monitor the chat.
To add or invite a moderator:
1. Click the button A new moderator.
2. Add First name, Last name, and Email.
You can have an unlimited number of moderators. However, a simultaneous broadcast is available for 10 people at a time in a paid plan, and for three people at a time in a trial plan.
Please note that every moderator takes one spot in a webinar room.
How to Add Documents for a Webinar
You can add documents for a webinar from a webinar room.
Just click on Documents and choose one of the subsections: Keynotes, Video & Audio, Records, Polls, Tests, Call to Action.
Additional Information
If you have not found an answer to your question, please take a look at our educational materials and video lessons.
Find answers to the most frequently asked questions here.
To contact technical support, please click Leave a message in the lower right corner on myownconference.com.
