A webinar room or, in other words, a conference room is a type of webpage where a webinar, a web conference, or a meeting is held.
Webinar Room For Non-Tech Person
Usually, an online webinar room will consist of several components, namely:
- Main window. It is intended to demonstrate the presentation broadcast by the person who conducts the event.
- List of people present in the webinar. It will include both webinar users and moderators.
- Text chat. This feature enables all participants in the webinar conference room to communicate with one another and the presenter.
- Presenter’s video stream.
Many webinar rooms include additional features such as:
- A possibility to share files with participants and other presenters.
- An interactive whiteboard to explain and clarify points of the presentation.
- Polls, tests, and surveys for participants.
Things to Consider When Choosing a Webinar Meeting Room
1. Webinar meeting room capacity
First, understand the number of people planning to visit your webinar. To do this, create a landing page for pre-registration and analyze the number of signups.
Based on the results, choose a webinar conference with the appropriate number of seats.
Read how to increase the number of webinar registrations.
Yet, not everything can be foreseen, and there are situations when you get a more significant number of visitors than the online webinar meeting you can host.
Generally, in such cases, most webinar service providers offer the possibility to add the necessary seats to the current capacity.
2. Online data storage size
People have different requirements for the webinar platform.
Some would only need a video broadcasting and one keynote and would be happy with a standard webinar meeting.
Others would prefer to demonstrate several PowerPoint keynotes, images, and videos. The available online data storage size should be considered when choosing a webinar conference.
3. Recording and editing
Is there a «Record» button inside your webinar room? Will you be able to view, edit, and distribute your webinar recording later?
There are many reasons to look for a webinar room with a recording and editing option.
First, you can look at yourself from your audience’s perspective, discover your weak spots, and improve.
Second, you can send a recording to those who registered but did not attend your webinar and thus build goodwill.
Finally, you can use a webinar recording as an automated webinar to create a permanent lead generation funnel.
4. Intuitive design and ease of use
How easily can you and your participants use your chosen webinar room?
Is the UX design smooth, or does it leave more to be desired?
Can you download any extra apps and plugins to use webinar software?
While installing an app or two may not be an issue for you, it can pose a problem for your less tech-savvy participants.
You should always prefer simplistic and minimalistic webinar rooms, if not for yourself, rather than for your audience.
5. Interface localization
A rule of thumb for a successful webinar would be ensuring your visitors don’t feel any language barrier. That is why it would be great to select the webinar service provider that supports several localizations for its service. For example, MyOwnConference supports 16 languages.
6. Customization options
Customization does not only make your webinar room look prettier. It can also significantly contribute to your marketing efforts.
Customizing your webinar room in your company colors and adding the brand image, logo, and slogan can boost brand awareness and increase consumer loyalty.
Moreover, you can add your partners’ symbols and icons as a gesture of goodwill or as a part of your affiliate marketing agreement.
7. Test drive availability
It is much more convenient to test the things you buy before you pay for them.
Most webinar platforms already provide you with a test webinar conference room for free. This way, you will have a chance to get a clearer insight into the service even before you start your webinar broadcast.
On the contrary, the whole thing could be a huge disappointment if a demo version is unavailable for testing.
8. Tech support responsiveness
Will you be able to contact tech support while streaming your webinar in case something goes awry?
Fixing your webinar room will be much harder if no tech support is on duty.
As a result, you may lose a lot of money, as you will be forced to compensate your participants for the unsuccessful event.
What is worse, you may lose your dedicated fans, who will think twice about joining your webinar next time around.
9. Integration features
It is a good idea to find out in advance if you can integrate your webinar room with your website.
Many users nowadays want to watch webinars on phones and tablets. Does your webinar room have Android and iOS compatibility?
Can you stream your webinar on Facebook Live and YouTube?
Before committing to a particular webinar room, you should know the available integration features.
10. Invitation options
Usually, there are three invitation options: webinar link, signup form, and landing page.
A webinar link is the most basic: you share the link to your event via your website or social media channels.
While relatively simple, this option does not allow you to collect participants’ emails for further marketing or do analytics.
To build a solid email list, your webinar service should offer the possibility of creating a signup form.
It should also be possible for you to integrate a signup form into a landing page.
This way, you can engage your audience with a good webinar description and analytics with tools such as Google Analytics, Google Tag Manager, etc.
If marketing and analytics are essential to you, ensure you can create signup forms and landing pages for people to join your webinar room.
Working with a Webinar Room
The first step is selecting the webinar provider. As a rule, most of them require pre-registration before you get access to their features.
After you have passed the authorization procedures, you can utilize the key features of an online webinar room, e.g., keynote demonstration, screen sharing, broadcast recording, and communicating using an in-built chat.
Choosing a webinar room can be lengthy, but it becomes much easier once you know the selection criteria.
Here are some questions you need to ask yourself before opting for a particular webinar room:
- Is it easy to use for an average, non-tech person?
- Does it offer enough seats and storage capacity?
- Does it include the necessary integration and customization tools?
- Will you be able to contact tech support in case an issue arises?
- Finally, is there an option to record and automate your webinar?
Once you answer these questions, you can make a more informed decision as to whether that webinar room is the right choice for you.
Simplified online meeting and webinar software platform MyOwnConference — perfect for a work-wherever world. Life hacks, reviews, and tips for scheduling and preparing to hold and promote webinars and virtual conferences.