We take data security seriously at MyOwnConference and are committed to safeguarding and taking responsibility for the integrity of our users’ data. We only store essential data for our services, including your name or pseudonym, email address, encrypted password, and IP address.
We recognize the critical nature of data confidentiality during our service provision. This document clarifies our responsibilities towards the personal data you entrust us. We rigorously follow the regulations outlined in the General Data Protection Regulation, Regulation 2016/679 of the European Parliament and the Council, passed on 27 April 2016, which deals with the protection and free movement of personal data.
Your data, such as email, password, first and last name, and company information, is managed by Akovana LLC, located at Didzioji Street 18, 01128, Vilnius, Lithuania.
Data we collect
When you visit our website, user account, or webinar rooms, we may gather and store information about you to ensure we provide top-tier services. For example, we log details such as your last visit’s date and time and personalized settings in your account and webinar rooms. Meanwhile, we strive to reduce the volume of data we collect, only capturing what’s necessary to deliver excellent service.
We obtain and retain your data to:
- Supply you with appropriate service quality.
- Inform you about our other products and or services.
We may also gather the following information:
- Your real first and last name in case you provide us.
- Your email address in case you provide us for the user login procedure.
- Your company address and banking information if you’re making a payment on behalf of a company.
- Any further information you provide voluntarily, either through customer support or at our request, accompanied by your explicit consent to process your data.
Our data processing method
We will only use your personal information to provide service for holding webinars, automated webinars, live streams, web conferences, or organizing such events. We pledge not to use this information for any other purposes without your explicit consent, which you provide during registration or interactions with our online representatives. With your permission obtained at registration, we may send you publications and promotional information about our products and services and monitor your interest in them.
At MyOwnConference, access to your data may be granted to our staff and support consultants but only to those who need this information to manage and provide service to your account.
Personal data of the attendees, participants, moderators, and presenters of your events
We refrain from processing data our users collect from attendees, participants, moderators, or presenters of their events, such as job titles, phone numbers, Skype logins, cities, countries, and others.
As a user, you manage the personal data of your users collected from attendees, participants, moderators, or presenters of their events. In this role, we merely handle and store the data as the entity you’ve authorized to process and store this information.
Webinar attendees of our Users have the right to add, alter, or remove their data from the Service. To do so, they need to send a request to firstname.lastname@example.org.
Understanding your rights concerning the personal data we gather and store
At MyOwnConference, we’re committed to ensuring that the personal data we gather and utilize is accurate, up-to-date, and comprehensive. If you find errors in your data or believe the information you’ve supplied us needs to be updated, you can rectify this data. To make changes, either send a written request to our email at email@example.com or visit the Profile section of your account.
You’re entitled to remove your data by yourself, either by navigating to the Profile section of your account or by sending an email to firstname.lastname@example.org.
Once your account is deleted, it is done so immediately. It’s crucial to understand that recovering the account or any of your data, uploaded files, webinar information, and others is impossible.
Furthermore, once our contractual obligations are met and our partnership concludes, we delete your data within 180 days of its last use.
Although most web browsers inherently accept cookies, you can alter your browser settings to disable them entirely. However, please understand that turning off cookies might affect your ability to utilize our services fully.
These cookies are stored as encrypted files on your device and are automatically removed 30 days following your last use of our services.
Please note, however, that session cookies do not store personal information and cannot be used to identify you personally.
Alternatively, you can manually erase our session cookies directly from your browser.
Session cookies conveniently eliminate the need to repeatedly input information, such as your username and password, each time you access your account or our webinar rooms.
Cookies we use:
|Time to live
|30 days from the last use date
|Preferences for the control panel and the webinar rooms
We encrypt and securely store session cookies on our servers located within the European Union.
Most contemporary web browsers automatically accept cookies, but you can manually delete cookies through your browser’s cookie management function. To do this, please follow your browser’s specific instructions.
Be aware that disabling cookies will reset your session, turn off the auto-login feature, and potentially affect the accessibility and functionality of our control panel, webinars, and services.
- Learn more about Incognito and working cookie settings in Chrome
- Learn more about InPrivate and operating cookie settings in Internet Explorer
- Learn more about Private Browsing settings and managing cookie settings in Firefox
- Learn more about Private Browsing and working cookie settings in Safari
If you want to learn more about cookies or how to control, disable, or delete them, consider visiting the “About Cookies” website for detailed guidance.
Also, some third-party advertising networks, including Google, allow users to opt out of or modify preferences associated with their internet browsing.
Information collected by payment companies Paysera and PayPal and cookies used
We don’t handle or store your payment details. Instead, this is entirely managed by the payment processing companies Paysera and PayPal.
When you make a payment, you’ll be temporarily redirected away from our website, user account, or instant meeting room and returned once the payment transaction is finished.
These payment platforms may place and use their cookies on their respective websites. For information regarding the data they collect, store, and use, as well as their cookie policies, you can visit the Paysera or PayPal websites directly.
Email addresses usage
While we prioritize the security of your data on our website, it’s worth noting that no internet-based data transmission can be entirely secure. Therefore, if you choose to send us your email address, you do so understanding the risks involved.
Your email address, once shared, may be used by MyOwnConference to send you news and promotional information about our services, but only if you have permitted us to do so. You can opt-out quickly if you no longer wish to receive our marketing communications. You can unsubscribe via the link in our emails, adjust your account settings, or let us know your decision by emailing us at email@example.com.
Please note that we retain the right to send you messages about any changes in our practices or the services we offer.
Protection of personal information
Our data centers adhere strictly to the TIER-III standard and are positioned within the confines of the European Union. It assures the optimal level of protection for your data stored on the servers we lease. We also employ end-to-end TLS encryption, ensuring that the data transferred within and among data centers is carried out solely via SSL tunnels.
Both within and outside of our system, your data is safeguarded using SSL certificates of 2,048 and 4,096 bits, and all transmissions occur exclusively through these secure channels. Further, we utilize end-to-end AES-128 encryption while transmitting your webcam and microphone feeds during webinars, live broadcasts, or web conferences.
We are committed to establishing rigorous procedures to prevent your data from being lost, accessed without authorization, misused, modified, or exposed. All our employees who handle your personal information are required to sign a Non-Disclosure Agreement before they commence work.
In the interest of security, we neither solicit nor store your payment card details or other payment-related information in our data centers. Payment processing companies we collaborate with, like Paysera or PayPal, receive, process, and secure this data in their own data centers in compliance with their requirements and regulations for personal data handling.
When you use a banner, logo, or sales button (CTA, call-to-action) in your webinar room, you assume responsibility for directing your attendees to third-party websites.
Data sharing with third parties
Rest assured that we do not sell or distribute your data. However, if our users breach EU legislation, we reserve the right to disclose your personal information. We may also share your data with law enforcement, governmental agencies, or approved third-party organizations if there’s a valid request related to preventing terrorist activities, prosecuting crimes, suspected unlawful actions, or other activities that could potentially lead to legal liability for you, us, or any user.
Moreover, we might need to disclose personal information during business transactions, such as mergers or asset sales. In these situations, we will require the recipient to maintain the same standard of personal data protection that we uphold within our company.
Contacting our privacy team
Modifications to this document
(Last edited: January 11, 2024. Revision: 3.11)