Necessary Equipment for Video Conferencing

equipment for video conference

A video conferencing is one of the most useful tools that may help to increase the popularity of your business, attracting more new customers or investors. So much depends on how thoroughly and properly are they organized. And equipment for video conferencing play an important role there.

Video conferencing will not be successful if the audience does not hear, see the speaker perfectly, or the internet connection is interrupted.

Your brilliant ideas with your well-thought-out presentation will not reach the minds of the audience due to bad equipment.

Any inconvenience in the communication may cause embarrassment, spoil the overall impression and, consequently, lead to a complete failure of your online event.

Let’s consider how awkward and ridiculous is the situation when speakers ask or say the same thing many times. The line of thoughts is lost and, as a result, the conference becomes just a waste of time and loss of audience.

Thus, one of the essential stages of the conferencing organization is the selection and customization of equipment for it, i.e. computer, web camera, microphone, headset, speakerphones.

Computer with a Strong and Stable Internet Connection

Your computer should be possibly up-to-date, with possibly high characteristics.

Also, you should have a decent internet connection. Otherwise, a video conference will be interrupted all the time.

For video connection, you need at least 512 kbit/s as a participant, while without video transmission you will need just 256 kBit/s. If you are a speaker you need an internet connection with a speed of at least 2 Mb/s for video transmission.

The best internet connection may be provided via cable. Wi-Fi connection is not as reliable, as it should be for web conferencing. A cable ensures a stable, uninterrupted internet throughout all the talk.

Some programs for the conference are also necessary. First of all, you need one of the existing browsers: Google Chrome, Mozilla Firefox, Opera, etc.

If the connection seems to be overloaded you should close all other programs and stop all downloads. It is inadvisable to download or upload any files not related to the conference during it. Any extra load on your system may cause a slow and difficult communication.

Web Camera

Another important equipment for the video conferencing is a web camera. The majority of modern PCs have their embedded web cameras. However, they don’t ensure reliable quality.

So, if you want to ensure excellent video transmission it’s more likely to purchase an external web camera with good characteristics. In this case, it will be much more convenient to change its location in order to show other speakers in the room.

How to choose a good camera and don’t spend a lot? We described several variants here.


A microphone is a device that is necessary to deliver your ideas. Certainly, the most of PC have their embedded microphones but their quality is quite low.

Therefore, if your intentions are serious and you have certain expectations connected with the conference then you should obtain a good, qualitative microphone with excellent sound.

The market is full of a great number of models. All of them have their benefits and drawbacks.

There are several kinds of microphones: desktop or lavaliere, monodirectional or multidirectional, etc. Your choice should be based on your goals, audience, and preferences. Read some comments or feedback from previous customers before purchasing.


A video conference is a two-way interaction between the speakers and the audience. To find out your audience’s queries you need an appropriate device. And that’s a headset that allows hearing people during the transmission.

There are great modern models that include both headset and microphone. In fact, this type of devices is the best option for web conferencing.


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A speakerphone is a equipment for web conferencing. It consists of several multi-directional microphones, loudspeakers, a system of noise and echo cancellation, as well as external interfaces.

It’s really a very useful gadget for web conferencing, especially, if there are several speakers. It’s possible to regulate the sound and even to switch it for different speakers.

Receiving and sending the data is done simultaneously that ensures a high level of efficiency during the web conference.

Speakerphones also allow recording the speech. Another advantage is that speakerphones can be connected into a chain giving more people a chance to speak during the conference.

As more loudspeakers, microphones and echo cancellers are included in speakerphones, as more qualitative and versatile is it. All equipment for conferencing ensure a better and much more stable quality if they are connected to the PC via USB.

Everything is important for a successful conference, espesially good and professional equipment for video conferencing. If you have great expectations from the web conference you should pay enough attention to all the details: sound, video, high speed of the Internet connection.

Even such seemingly minor details like web camera, microphone or headset may define the outcome of your video conference. So, it is worth to spare no effort, time and finances for decent technical characteristics of your conferencing in order to make it effective and profitable.

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2 Replies to “Necessary Equipment for Video Conferencing”

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