Necessary Equipment for Video Conferencing

equipment for video conferencing
Video conferencing is one of the most useful tools that may increase your business’s popularity, attracting more new customers or investors. So much depends on how thoroughly and properly they are organized. And equipment for video conferencing plays an important role there.

Equipment for Video Conferencing and Webinars

Video conferencing will not be successful if the audience does not hear, see the speaker perfectly, or the internet connection is interrupted.

Your brilliant ideas with your well-thought-out presentation will not reach the audience’s minds due to bad equipment.

Any inconvenience in the communication may cause embarrassment, spoil the overall impression and, consequently, lead to a complete failure of your online event.

Let’s consider how awkward and ridiculous is the situation when speakers ask or say the same thing many times. The attendees lost the line of thoughts and, as a result, the conference becomes just a waste of time and loss of audience.

Thus, one of the essential stages of the conferencing organization is selecting and customizing equipment for it, i.e., computer, web camera, microphone, headset, and speakerphones.

Laptop or Tablet with a Strong and Stable Internet Connection


Your device should possibly be up-to-date, with possibly high characteristics.

Also, you should have a decent internet connection. Otherwise, a video conference will be interrupted all the time.

You need at least 4 Mb/s as a participant for video connection. If you are a speaker, you need an internet connection with a speed of at least 10 Mb/s for video transmission.

The cable provides the best internet connection. Wi-Fi connection is not as reliable as it should be for web conferencing. A cable ensures stable, uninterrupted internet throughout all the talk.

Some programs for the conference are also necessary. First, you need one of the existing browsers: Google Chrome, Mozilla Firefox, Opera, etc.

If the connection seems to be overloaded, you should close all other programs and stop all downloads. It is inadvisable to download or upload any files not related to the conference during it. Any extra load on your system may cause slow and difficult communication.



Another important piece of equipment for video conferencing is a webcam. The majority of modern PCs have their embedded web cameras. However, they don’t ensure reliable quality.

So, if you want to ensure excellent video transmission, it’s more likely to purchase an external web camera with good characteristics. In this case, it will be much more convenient to change its location in order to show other speakers in the room.

How to choose a good camera and don’t spend a lot? We described several variants here.


A microphone is a device that is necessary to deliver your ideas. Certainly, most of PC have their embedded microphones, but their quality is quite low.

Therefore, if your intentions are serious and you have certain expectations connected with the conference, then you should obtain a good, qualitative microphone with excellent sound.

The market is full of a great number of models. All of them have their benefits and drawbacks.

There are several kinds of microphones: desktop or lavaliere, monodirectional or multidirectional, etc. Your choice should be based on your goals, audience, and preferences. Read some comments or feedback from previous customers before purchasing.



A video conference is a two-way interaction between the speakers and the audience. To find out your audience’s queries, you need an appropriate device. And that’s a headset that allows hearing people during the transmission.

Some great modern models include both headset and microphone. In fact, this type of device is the best option for web conferencing.


Speakerphone equipment

A speakerphone is an equipment for web conferencing. It consists of several multidirectional microphones, loudspeakers, a system of noise and echo cancellation, as well as external interfaces.

It’s really a very useful gadget for web conferencing, especially if there are several speakers. It’s possible to regulate the sound and even to switch it for different speakers.

Receiving and sending the data is done simultaneously that ensures a high level of efficiency during the web conference.

Speakerphones also allow recording the speech. It gives the ability for more people a chance to speak during the conference.

As more loudspeakers, microphones, and echo caners are included in speakerphones, it is more qualitative and versatile. All conferencing equipment ensures a better and much more stable quality if connected to the PC via USB.

Everything is important for a successful conference, especially good and professional equipment for video conferencing. If you have great expectations from the web conference, you should pay enough attention to all the details: sound, video, high speed of the Internet connection.

Even such seemingly minor details like web camera, microphone or headset may define the outcome of your video conference. So, it is worth to spare no effort, time, and finances for your conferencing’s decent technical characteristics to make it effective and profitable.

Simplified online meeting and webinar software platform MyOwnConference
Dan Daemon

An expert behind the simplified online meeting and webinar software platform, MyOwnConference. In today’s flexible work environment, Dan offers invaluable life hacks, in-depth reviews, and savvy tips for organizing, promoting, and excelling in virtual conferences and webinars.

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