Every business project begins with a thorough plan. In order to create this framework, it’s important to work with educated and skillful people. Business professionals who form such a crew are more likely to get ahead of the curve. On that road, the business meeting is the synergic pinnacle, at which the original ideas of inspired individuals get unique shape.
Therefore, business owners should hold frequent meetings with their employees, advisers and business partners. What’s more, when these sessions are done online, you’ll manage to communicate a lot while saving your budget.
Avoiding overhead expenses
Holding a meeting on your business premises always includes some additional actions and expenses. In summer, it’s impossible to stay focused and creative when you and your team are sweating and panting. So, you need an air-conditioner or a few cooling fans to keep your meeting crew fresh and cool. Also, they’ll drink a few gallons of water and other drinks on that occasion.
On the other hand, winter meeting sessions require central heating. Moreover, sometimes you need to turn on additional electric heaters, to warm the crew.
Apart from that, there are other expenses that you might not even notice, such as making coffee, tea, smoothies or any other drinks. Also, don’t forget the electricity you’re going to waste preparing them.
While these might not seem like huge expenses, if there’s one or two meetings a week, all year long, the total sum of these overhead expenses might not be as minute as it first seemed.
Sharing business documents
Living in this day and age brings a huge advantage in terms of amazing tech hacks that make meetings simpler than before. For instance, only ten years ago meeting agendas were usually printed and handed out to participants. Nowadays, however, there’s no need to waste paper and drag around a bag full of business documents. Today we rely on various online tools for creating, storing and sharing documents.
That way, holding an online meeting enables you to use Google Docs or some alternative solutions to present your ideas to other participants. You can make documents, graphs, video presentations and incorporate them in a craftily devised webinar presentation for your collaborators.
To top it all off, each of them will be able to follow it on their own computer or any other device.
As a result, they’ll have a chance to start working on the project immediately after the meeting. So, they won’t waste their precious time coming to your office, carrying their laptop bags on their shoulders on the means of public transportation.
Besides, they’ll also be able to access all those shared online documents whenever they want to work on their tasks. In return, it will give them more time management freedom.
Working from different surroundings
Modern businesspeople appreciate flexibility. The research conducted by My Family Care and Hydrogen showed that about 80% of people would like to work for flexible employers. Moreover, many of them will choose increased flexibility over a raise. Knowing that, it’s clear that letting your employees enjoy some fruits of flexible work is a must. On the one hand, they’ll be more satisfied with their both business and private lives. On the other, you’ll save some assets.
One of the greatest benefits of such an approach to business meetings is that you can take part in them from any place with a fast Internet connection and proper equipment for video conferencing. For instance, an employee of yours has just gone on their family vacation, but you need to hold a 5-min chat with them. They can simply call you from their hotel lobby, discuss the business matter and continue with their vacation.
However, such a relaxed approach to work hours requires some caution, as well. What’s important here is to track your employees work hours, as well as their productivity. Measuring their efficiency will help you make the next moves regarding that business policy.
The bottom line is that online meetings are a perfect way to keep your employees included in business affairs even when they’re thousands of miles away.
Expanding the professional network
As a result of the rapid development of the Internet, the global business market is getting closely connected. Therefore, many entrepreneurs expand their professional networks with foreign businesses. This trend enables them to order raw materials at lower prices. Apart from that, it also gives them a chance to hire workforce at more affordable rates.
So, if you want to work with a foreign business fellow, the first thing you’ll do is make an appointment for an online meeting. Instead of wasting money on fuel or plane tickets, you can arrange everything on the Web.
What’s also important when negotiating the terms of collaboration with these enterprises is to discuss the payment options. If you don’t set some clear rules, both parties could experience some inconveniences. This is why you have to prepare a proper business proposal before that online meeting. By doing so, you’ll increase your chances to get a project and expand your professional network with a reliable business partner. And the only expense you’ll have along the way is the Internet connection, which you’re already paying regardless of the meeting.
Learning in real time
Presenting a new idea or a project to your workers will require introducing some new concepts, i.e. learning new things. When this is done via the Web, it’s much easier for you to provide your collaborators with all the data they need about the project.
What you’re basically doing here is teaching your employees and partners online, in real time. This is a great medium for fast exchange of information, since you can swiftly send links, tutorials and e-books on the given topic. The benefit of this approach to online business meetings is two-fold. On the one hand, you’ll manage to delegate the tasks much faster. On the other, the participants will get an opportunity to show their individual skills by processing and applying new information in the shortest time possible.
Of course, the most productive ones should be rewarded with some bonuses or additional flexible work hours.
Here’s where online meetings not only encourage your employees to be competitive, but they also extend their business knowledge.
All in all, we’re yet to experience the full potential of online business conferences. What’s important to know at this moment is that they’re the fastest way to distribute information to your employees. As such, they’re extremely valuable to every business owner who wants to expand their work capacity and improve their productivity. Online meetings will enable you to do that without wasting your business assets.
Author: Mark, biz-dev hero at Invoicebus