One of the most important webinar organization stages is the selection and setup of the necessary webinar equipment. After all, even the brightest and most interesting presentation can be ruined by bad sound, unclear pictures or any other technical problems.
To organize a webinar, the following equipment is necessary:
- Computer or tablet with an Internet connection.
- Webinar software.
- Headset (headphones and microphone).
Any modern computer is basically good enough for holding webinars. One of the following browsers should be installed on the computer:
- Google Chrome
- Mozilla Firefox
The quality of sound and video during webinars is greatly dependent on your Internet connection speed. For a webinar with video broadcasting, this should be not less than 10 Mbps. In cases where no webcam is used, 4 Mbps should suffice.
During webinars, it is advisable to disconnect Skype, stop downloads and close browser tabs that will not be needed during the webinar.
The webinar software tools that you have in place are vital to the success of your webinar. When you are looking for the right software to use, there are several points that you should consider, including:
- Are you able to have several presenters?
- Do you have access to features like HD video and custom backgrounds?
- Do audience members have to download a plugin to view?
- How big an audience can you have?
The best software for webinars also makes it easy to record and share webinars with people. It also includes features like live chat and live streaming.
Read our post How to Choose a Webinar Service if you are still looking for one.
Lots of computers and laptops have got built-in webcams that could be used for holding webinars.
But video quality can often be improved considerably by using a standalone webcam. It can be connected to the computer via USB or Firewire. Here you can find out the best webcams for webinar.
Lighting a webinar does not need to be complicated. You simply need to add a few different light sources. The number of sources you need depends on how big space you are lighting.
When you are using light sources, you should create a balance of light levels from above, behind and the sides. You should also use the same color of light all around. Taking all of this into account, it’s often a good idea to use ring lights when hosting a webinar. They help to create balanced amounts of light while avoiding shadows.
Headphones and microphone for webinars
Utmost attention should be paid to headset selection. No matter how interesting your webinar is, it is destined to fail if people do not hear you. Most computers and laptops have built-in microphones and speakers, but they offer low sound quality accompanied by an echoing effect as a rule.
To conduct a webinar, any usual 3.5 mm or USB headset can be used. Due to the built-in sound-processing card, it provides a clearer sound and is effective in noise reduction.
If you have several webinar presenters in one room, a speakerphone could be used. This is a special device consisting of a microphone and a speaker. A speakerphone allows sound transmission for a distance of up to 3 meters. Also, it removes acoustic echo and noises.
Now that you know what equipment is needed for hosting a webinar, and have an account on a webinar platform, learning ways of attracting more visitors to your webinar should be your next step.