Organize and Host a Webinar

Organize and host a webinars

Webinars represent an affordable way of organizing a brand-enhancing event for your business. You can connect with attendees across the globe and create valuable leads. Moreover, you can achieve all of this for a reasonable financial outlay.

How To Organize a Webinar?

If you are organizing a webinar, you need to have a good understanding of these events. You also need to think carefully about managing your webinar, so it’s as effective as possible. There are several essential steps that you should take.

1. Decide what you want to talk about

It’s important to remember that a webinar should never be simply a sales tactic. It would be best if you decided on a valuable and informative topic for your audience. Your case should also allow you to promote the expertise of your business. If the audience is engaged and informed due to your topic choice, they are more likely to interact with your brand.

Related Story: How to Choose a Webinar Topic

2. Decide on the best format for your webinar

There are several different webinar format options. For instance, an expert speaker talking about their expertise may work well for your business. Alternatively, you may want to adopt an interview format or have a panel of experts present. It would be best if you also thought about how interactive you want your webinar to be. You may also want to consider using a moderator to help keep everything flowing on the day.

Decide on the best format for your webinar

Where to find a moderator? It could be the person you already know: a friend, a family member, or a colleague. Or you can use job search systems like «Jobsora», «Upwork» etc.

3. Create great webinar content

Create great webinar content

It’s doubtful that a webinar will work if it consists of one person talking, backed by a series of slides full of text. Because the audience will become bored with such a dull concept, therefore, when you create content for your webinar, be imaginative. For instance, you should include graphs, charts, and pictures. You may also want to have demonstrations and interactions with the audience.

4. Choose the right webinar platform

Elevate your events with a simple webinar platform MyOwn­Conference

It’s vital to choose the right webinar platform when you are organizing a webinar. It is because webinar platforms like ours have different functions and facilities that you may find helpful. When you are deciding which platform to use, you should consider factors such as:

  • How many participants will there be?
  • Will participants be asking questions?
  • How will slides be shared?
  • How will the webinar be recorded?
  • Is a live chat facility needed?

Take your time to find the right solution, or use our web-based webinar software platform.

Related Story: Webinar Platform: How to Choose the Best One?

5. Decide on the best date and time

Decide on the best date and time

Before you host your webinar, take a look at valuable1 statistics. Doing this will help you decide the best time and date for your webinar. Things to consider the following:

  • When is your target audience more likely to be available?
  • Have you avoided public holidays?
  • Are any other events that are likely to clash with your webinar?

When planning the date and time for your webinar, you should give attendees time to prepare. Generally, giving yourself at least a month to promote your webinar is a good idea. Then, attendees can mark it on their calendars and are less likely to have competing invitations.

6. Advertise your webinar

Advertize your webinar to big audience

Advertising your webinars should form part of your overall marketing strategy. After all, webinars are a vital marketing tool for your business. First, however, you should complete several actions when promoting your webinars.

  • Set up a dedicated events page where you can process registrations.
  • Integrate your event with your social media channels, where you can spend time promoting it.
  • When creating your promotional material, include an agenda of things your audience will discuss. It would be best if you also clarified the learning opportunities that attendees will get.

Think about whether you want to charge for your webinar or not. If you create a free event, you should factor in a dropout rate of around 50%. It means that sending additional invitations is a good idea.

Related Story: Webinar Invitation Emails: the Friendliest Examples.

7. Test the technology and the platform

Test the technology and the platform

It would be best if you tried to limit the risk of problems on the day of your webinar. The best way to do this is to test the technology you will use beforehand. Doing this helps you to get rid of glitches. It’s also a good idea to have backup technology available on the day of the webinar.

In addition to testing the equipment, you should also practice using the webinar platform. Doing this helps ensure you know how to use all of the features during the webinar.

We offer a plan for 20 attendees and unlimited webinars for free forever. You pay after you test everything. No payment card is required!

8. Host your webinar

Host your webinar

On the day of the webinar, give yourself plenty of time to prepare. It’s a good idea to have a last test of the technology and the platform. Participants must also be aware of the running order and where any audience participation will happen.

After thorough preparation webinar will be very easy. The speaker needs to know some key points:

  • Be self-confident, and your listeners will believe and follow you without any conditions;
  • Be positive and flexible. Issues and misunderstandings are unavoidable. Therefore, you should resolve masterfully and seemingly effortlessly, and any audience queries should find their answers. Only in this case are you able to reach your goal of convincing your listeners of your reliability;
  • Involve the participants in the process. Organize any discussions, activities, or joint projects that will allow your listeners to participate in your presentation.

9. Feedback

It’s important to remember that this success does not end with the webinar itself. You need to use the analytics of the webinar platform to learn about your attendance data and ascertain the strengths and weaknesses of your event. In addition, it helps to inform your audience about upcoming webinars.

You also need to follow up with the leads you have created. For instance, you may want to ask them about their webinar experience. It helps you to keep in contact with these leads and convert them into prospects for your business. In addition, doing this enables you to consolidate your webinars’ marketing potential. It is essential if you want to secure good returns on your investment.

In Summary

A webinar is a highly effective marketing tool if used correctly. However, you should always ensure that your webinar aims to inform the audience and not simply sell. Therefore, it is essential to create content that includes images, charts, and graphs and is not primarily text-based to keep the audience engaged. In addition, it’s necessary to test all technology used for the webinar and the webinar software platform itself. Organizing the webinars in this way helps to make it a successful event.

What are the steps to organize a webinar?

The steps to organizing a webinar include defining the topic and objectives, selecting a platform, creating promotional materials, preparing the content and speakers, setting up the registration process, and conducting rehearsals and technical checks.f

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